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Adopted: August
13, 2002
Amended: October 25, 2005
ARTICLE I
NAME
The name of the corporation is the Shoals Soccer Club,
Incorporated, and hereafter referred to as SSC, Inc.
ARTICLE II
PURPOSE
Section 1
The SSC, Inc. shall be an educational recreation organization
whose purposes shall include but not be limited to:
Promoting interest in the sport of soccer at the highest
competitive levels on a state, regional and national basis for young men and
women in the Shoals area.
Fielding competitive teams which will participate in
tournaments and possibly achieve state, regional and national recognition.
Promoting an atmosphere of equal opportunity and multi-culturalism
through programs which recruit without racial or gender biases.
Providing soccer development opportunities through clinics
and other educational activities.
Providing a solid foundation for the sport of soccer in the
State of Alabama; provide all ages the opportunity to play the highest level
of competitive soccer based on recognized skill and desire of the individual
player and the family support group; provide a conducive environment for
attracting the most qualified coaches of soccer in terms of payment for
coaching services, providing an opportunity to practice coaching skills, and
assist with advancing coaching qualifications through accredited courses and
training; and to seek and coordinate the material support and facilities
support necessary to fulfill the goals of the organization.
Said corporation is organized exclusively for charitable,
educational, and athletic purposes in promoting and supporting the fame of
soccer at the local, regional, national, and international levels.
Furthermore, the purposes of this corporation shall be consistent with those
requirements essential for compliance with the Internal Revenue Code for
purposes of obtaining and maintaining tax exempt status, and a charitable
organizational status under the provisions of Section 501 (c)(3) to the extent
possible.
Developing players capable of receiving college scholarships
based on their playing ability and academic achievement.
Creating an environment in which players can reach their full
potential and achieve the self-confidence and positive self-esteem necessary
to be successful both on and off the soccer field.
Section 2
Player Registration
SSC, Inc. will conduct an annual registration program each
spring or summer allowing boys and girls the opportunity to register to play
during the following playing year, beginning August 1 of each year. Players
may be registered during any playing year subject to availability of team
rosters.
Section 3
Team Formation
The Coaches Committee (CC) will conduct team try-outs each
spring or summer. All try-outs will be publicly announced and will be open to
all interested players. Based on registration numbers, the CC will advise the
Board of Directors, the number of teams to be filled for the upcoming season.
The CC will develop a roster of qualified coaches and present said roster to
the Board of Directors for approval. bg After try-outs, a potential team
roster will be distributed to the parents of the selected players. The CC will
recommend to each parent group, a coach and a recommended compensation plan.
The parent group will determine whether to employ the coach as recommended by
the CC. Each team will be responsible for negotiating and executing a contract
with their designated coach. Coaching contracts must be executed prior to the
first practice of the individual team and a copy distributed to the Club
Registrar. Should team management and the recommended coach not agree to
terms, the CC may refer the coach to another team. Individual teams may not
employ any coach unless the coach has been evaluated and recommended to the
team by the CC.
Section 4
Team Competition Level
The choice of competition level will be determined solely by
players, parents and coaches.
ARTICLE III
OFFICES
The principal office of the corporation shall be located in
the Shoals, Counties of Lauderdale or Colbert, at the address of the president
of the Board. The Board of Directors may establish additional offices, and the
location of the principal office and the number and location of any additional
offices may, from time to time, be otherwise designated and changed by the
Board of Directors.
ARTICLE IV
AFFILIATION
The SSC, Inc shall be affiliated with Alabama Soccer
Association (ASA), the United States Youth Soccer Association (USYSA), and the
United States Soccer Federation (USSF).
ARTICLE V
MEMBERSHIP
a. Membership in SSC, Inc. shall consist of the
following: Board of Directors, coaches, and parents and/or legal guardians of
SSC, Inc. players. The Board of Directors may, when it deems appropriate,
award honorary memberships to interested persons, which may be granted voting
privileges.
b. Membership dues are set and approved annually
by the Board of Directors. Current dues are $10 per player.
c. Members
in good standing may have one vote per family at the annual membership
meetings as set by the Board each year. Members who are not current in the
payment of team dues may be declared ineligible to vote subject to
verification by both the appropriate team manager and team treasurer.
d.
The Coaches Committee will submit to the Board, a list of
active coaches eligible to vote in the annual meetings. There shall be no more
than two eligible coaches from each team. Each coach is eligible to cast only
one vote, regardless of the number of teams being coached. Team or club
trainers who do not coach are not eligible to vote. bg
No individual will be allowed to cast more than one vote on
any given issue.
At any meeting of members, a member entitled to vote may vote
by proxy executed in writing by the member. No proxy will be valid after
eleven (11) months from the date of its execution.
A player shall be in good standing, and thus their family
entitled to enjoy all the rights and privileges of membership, when the player
meets all of the following criteria:
Their name appears on the roster of a team organized and
sponsored by the corporation;
Their dues for the year have been paid in full; and
They are not subject to either probation or suspension by the
Board.
ARTICLE VI
GENERAL MEETINGS
a. The Annual Meeting of the Members shall be held in
the fourth quarter of each year for the purpose of reporting the Corporation’s
business, unless another date is set by the Board. The time and place of the
Annual meeting shall be designated by the President. Elections will be
conducted at this meeting if not done electronically prior to the meeting.
b. A minimum of 15% of eligible voters must be in
attendance at a general meeting to conduct the business of SSC, Inc.
c. Special meetings of the membership may be called
by the president, any three board members, or by a request of twenty-five
(25%) of the voting membership.
d. The secretary shall give notice of all meetings of
the membership at least ten (10) days, but not more than fifty (50) days prior
to the meeting. Such notice must designate the place, day, hour, and matters
to be discussed at the meeting, and, in addition, if the meeting is a special
meeting called under the terms of Article VIc, the manner by which the meeting
was called. Notice can be given personally, or by mail, electronic mail or
internet posting on SSC website.
ARTICLE VII
BOARD OF DIRECTORS
Section 1
General Powers
a. The property and affairs of the corporation shall
be managed and controlled by the Board of Directors.
b. The Board of Directors will enforce the game laws
and rulings of ASA, USYSA, USSF and the Federation Internationale de Football
Association (FIFA).
c. The Board of Directors will, prior to tryouts for
team formation, designate a Coaches Committee (CC), made up of not less than
three and no more than five coaches active in SSC. Inc.
d. The Board of Directors shall fill any vacancy
among the members of the Board, if the vacancy occurs during an un-expired
term.
e. The Board of Directors, in its discretion, is
authorized upon a two-thirds vote of those directors present to impose such
disciplinary sanctions upon a player as it deems appropriate for violations of
the Corporation’s Rules and Regulations. Such sanctions include, but are not
limited to, censor, probation, suspension, and permanent expulsion.
Section 2
Directors
The Board of Directors shall consist of the following:
a. President
b. Vice-President
c. Secretary
d. Treasurer
e. Club Registrar
f. Past President
g. Director of Coaching
The Directors (a through g) shall be elected at the
applicable annual meeting of the Board of Directors. The Steering Committee
Chairpersons shall be appointed by the Board of Directors to a term of one
year. Each member of the Board of Directors shall be entitled to one vote at
Board meeting.
Section 3
Quorum
A quorum shall be comprised of at least 50% of the members of
the Board of Directors. When even numbers are in attendance for Board
meetings, the president will cast a tie-breaking vote.
Section 4
Regular Meetings
The Board of Directors shall hold regular meetings; said
meetings shall be scheduled at least quarterly at a place and time to be
provided by the Board of Directors. All Directors shall be given notice of
such regular meetings upon determination of the schedule. No additional notice
of regular meetings shall be required.
Section 5
Special Meetings: Call and Notice.
Special meetings of the Board of Directors shall be held
whenever called by direction of the President or at least 50% of the
Directors, upon at least ten days prior notice in writing, given personally,
or by mail or electronic mail, which notice shall state the time, place and
purpose of the meeting.
Section 6
Committees.
The Board of Directors may provide for an executive committee
and for such other committees as may be necessary for the effective management
of the business and affairs of the corporation and give such powers and duties
as deemed proper (except those specifically prohibited by law). The Board of
Directors may provide a meeting and reporting schedule for such committees,
establish how committee meetings shall be called, and designate at what times
those meetings may be held.
Section 7
Board Dismissal
Any Board Member may be discharged for conduct reflecting
unfavorably on the SSC, Inc. including failure to conduct designated duties as
a member of the Board such as excessive absences from Board meetings. Such
dismissal shall require a majority vote of the entire Board, at a specially
called meeting. Such meetings shall be called by the President, with the
Secretary notifying all Board Members of the time and place at least one (1)
week in advance of the meeting.
ARTICLE VIII
DUTIES OF OFFICERS
Section 1
Powers and Duties of the President
The President shall be the chief executive officer of the
corporation, subject to the control of the Board of Directors, and shall have
general charge of its business and supervision of its affairs. The President
shall preside at all annual meetings and at all Board meetings and serve as
the Corporation’s primary liaison to the Alabama Soccer Association. The
President shall serve as a member of all committees. The President may create
ad-hoc committees as deemed necessary to the needs of the SSC, Inc. and shall
appoint members to such committees, with the approval of the Board. In
addition to the powers and duties elsewhere provided in these Bylaws, the
President shall sign, when duly authorized to do so, all contracts, orders,
deeds, liens, guarantees, licenses and other instruments of a special nature.
Subject to the Board of Directors, the President shall have such other powers
and duties as are incident to said office and not inconsistent with these
Bylaws, or as may at any time be assigned by the Board of Directors.
Section 2
Powers and Duties of Vice-President
The Vice-President shall be familiar with the affairs of the
Club and, in the event of the disability or absence of the President from any
place in which the business in hand is to be done, the Vice President shall
have all the powers and perform all the duties of the President. The
Vice-President shall supervise and direct the activities of the Steering
Committee of the SSC, Inc. The Vice-President shall serve as the SSC, Inc.
Parliamentarian. The Vice-President shall have such other powers and duties as
may at any time be assigned by the Board of Directors.
Section 3
Powers and Duties of the Treasurer
The Treasurer, subject to the control of the Board of
Directors and together with the President, shall have the general supervision
of the finances of the corporation. Duties of the Treasurer include the care
of, and responsibility for, all monies, securities, evidences of value and
corporate instruments of the corporation, and supervision of the officers and
any other persons authorized to deposit, handle and disburse any funds,
ensuring retention of information as to whether all deposits have been duly
made and all expenditures duly authorized and evidenced by proper receipts and
vouchers. The Treasurer shall cause full and accurate books to be kept,
showing the transactions of the corporation, its accounts, assets, liabilities
and financial condition, which shall at all times be open to the inspection of
the Directors, and such statements and reports as are required by law. The
Treasurer will review team requests for player scholarship and recommend them
to the Board for approval subject to available funds. The Treasurer shall be a
member of the Ways and Means committee. Subject to the Board of Directors, the
Treasurer shall have such other powers and duties as are incident to the
office and not inconsistent with these Bylaws, or as may at any time be
assigned to the Treasurer by the Board.
Section 4
Powers and Duties of the Secretary
The Secretary shall cause to be entered in the minute books
the minutes of all meetings of all committees and of the Board of Directors;
shall have charge of all books and papers pertaining to said office; and shall
be responsible for the giving of all notices and for the making of all
statements and reports required of the corporation. The Secretary shall be a
member of the Public Relations committee. The Secretary shall perform such
other duties as are incident to the office, and shall have such other powers
and duties, in addition to those elsewhere provided in these Bylaws, as may be
at any time assigned by the Board of Directors.
Section 5
Powers and Duties of the Club Registrar
The Club Registrar shall conduct player registration
activities no less often than prior to the start of each season and as needed
thereafter. The Club Registrar shall maintain a database record of all teams
including any necessary data as defined by the Board. The Club Registrar shall
supervise the team managers ensuring that player registration, league
registration and tournament registration is performed accurately and in a
timely manner. The Club Registrar will insure that all 1 player and coaches
documentation is filed with either ASA or USYSA to provide insurance coverage
for all players and coaches.
ARTICLE IX
STEERING COMMITTEE
The Steering Committee shall be comprised of the chairpersons
of all committees. The Steering Committee may meet at its discretion to
perform essential club functions. The Vice-President of the Board of Directors
shall chair the Steering Committee and charge each committee with additional
duties as the Board deems necessary.
ARTICLE X
COMMITTEES
The Committees of the SSC, Inc. shall be defined and have
duties as presented below.
a.
Public Relations Committee
1. Actively promote positive name recognition of SSC,
Inc. within the area.
2. Handle media communication including team press
releases.
3. Maintain club web site and oversee and
coordinate any individual team web- sites.
4. Develop and maintain a quarterly club newsletter
and an ongoing program of electronic mail communication to members.
b.
Ways and Means Committee
1. Coordinate all fund raising activities of the
SSC. Inc.
2. Prepare an annual fund raising plan to include the
revenue categories of sponsorship, donations, and contributions. Project the
annual return of such a program of revenue enhancement.
3. Conduct the annual fundraising program, including
sponsorship sales and assuring that donors, contributors, and sponsors realize
appropriate benefits.
4. Develop and conduct an ongoing club merchandise
program.
5. Evaluate for approval or rejection any
sponsorship efforts proposed by individual teams. Ensure that all team
sponsorship efforts benefit the entire club.
c. Equipment and Uniform Committee
1. The Equipment and Uniform Committee will oversee
all equipment and uniform selection and purchasing by the club.
2. The committee will maintain an inventory of all
equipment including a record of the assignment of equipment to coaches.
3. The Equipment and Uniform Committee shall submit club
logos and trademark to the Board for approval. Individual teams shall be
advised what use of club logos and trademarks are deemed appropriate.
4. The committee will advise all team managers
regarding adequate first aid supplies for all practices and games.
d. Competition and Discipline Committee
1. The Competition and Discipline committee will
maintain a record of the league standings of each team.
2. Administrate yellow/red card discipline as
mandated by the applicable league and/or association in which a team competes.
3. Recommend to the Board additional club mandates
that may be imposed due to yellow/red card infractions.
4. Review complaints of parents and/or players and
report findings to the Board.
5. Advise the Board of actions by parents, players,
coaches that may be detrimental to the accomplishment of the Club mission.
6. Advise all players and rostered personnel that
alcohol, tobacco or drug use or possession during any club activity is subject
to disciplinary action up to and including immediate dismissal from the Club.
7. Maintain a current contact list of teams and team
contacts within reasonable day-trip distance for the purpose of scheduling
friendly games.
e.
Coaches Committee
1. Establish roster of eligible coaches.
2. Conduct team try-outs.
3. Recommend compensation plan for coaches.
ARTICLE XI
TEAM MANAGEMENT
1. Team managers will oversee the ongoing activities of each
team. Team managers will insure that all teams compete under the rules and
restrictions of leagues and tournaments chosen by individual teams for
competition.
2. Each team may designate as many team offices as it deems
necessary to conduct team business. At the least, each team must designate a
team manager and a separate team treasurer is encouraged. Each team manager or
their designee is invited to attend all Board meetings.
3. Applications for player scholarship, beyond what is
provided by an individual team, may be made to the Board by recommendation of
the team manager.
4. Team managers are responsible for negotiating wages with
the head coach. Final wages are approved by the Board of Directors.
ARTICLE XII
FINANCE
Section 1
Funding
a. SSC, Inc shall incorporate as a non-profit Alabama
corporation.
b. SSC, Inc. shall fund itself through player
registration fees; contributions from members, participants, sponsors, and
interested parties; and through specific fundraising functions.
c. All contributions received and funds raised shall
be used only to further the specific purposes of SSC, Inc. as outlined in
Article II.
d. In the event of dissolution of SSC, Inc., all
assets, real and personal, shall be distributed only to organizations that
qualify as tax-exempt under Section 501 (c) (3) of the Internal Revenue Code,
or under corresponding provisions of future United States Internal Revenue
Laws.
Section 2
Banking
All funds and money of the corporation shall be deposited,
handled and disbursed, and all bills, notes, checks and like obligations and
endorsements, for deposit or collection, shall be signed by the Treasurer or
such officers as tile Board of Directors shall from time to time designate.
Any officer or person performing said functions shall account therefore to the
Treasurer as and when the Treasurer may require. All money, funds, bills,
notes, checks and other negotiable instrument coming to the corporation shall
be collected and promptly deposited in the name of the corporation in such
depositories as the Board shall select. Checks written on the SSC, Inc.
account, in an amount in excess of five hundred dollars, shall require two
signatures of any of the following officers: President; Vice-President;
Treasurer; Secretary; or Registrar.
Section 3
Fiscal Year
The fiscal year of the corporation shall be the January 1
through December 31 each year, unless otherwise provided by the Board of
Directors.
ARTICLE XIII
ELECTIONS
1. Selection of Board Members shall take place at the
annual meeting of SSC, Inc.
2. Prior to the appropriate annual
meeting, The Board of Directors shall appoint a nominating committee that
shall consist of: the President; two (2) additional Board members; and two (2)
members-at-Large.
3. All nominees for office must be club members in
good financial standing with both the club and with the team(s) with which
they are affiliated.
4. To be eligible for election to the office of
President, a member must have served a term as a Board member and, or, be
approved by the nominating committee.
5. Board Members shall be elected to terms as
follows: The President and Secretary shall be elected to a two (2) year term
each year ending in an odd number. The Vice- President, Treasurer and
Registrar shall be elected to a two year term each year ending in an even
number.
6. Newly elected Board Members shall assume office no
later than January 1 following their election or as designated by the Board.
ARTICLE XIV
AMENDMENTS
1. The initial by-laws of the corporation shall be
adopted by the incorporators/members. The powers to alter, amend, or repeal
the by-laws or adopt new by-laws shall be vested in the Board of Directors;
provided, however, that a majority of the members may alter or amend such
by-laws at any meeting of the members called for that purpose.
Copyright © 2002 Shoals Soccer Club. All Rights Reserved. Ist Revision 2005 |
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